Job Description

overview

Our client is currently seeking to recruit an Administrative Assistant who will report to the Executive Assistant. The Administrative Assistant will perform a variety of general administrative and clerical services in a well-organised and timely manner.

Responsibilities:

Uphold a strict level of confidentiality.
Maintain an organized filing and document control system for paper and electronic documents.
Retrieve information as requested in a timely manner.
Schedule and coordinate meetings, appointments, and manage travel itineraries.
Assist in scheduling in-house and external training and events.
Provide word processing support as required, including but not limited to preparation of reports, papers, letters, general office correspondence, and minutes of meetings.
Circulate minutes of meeting to related stakeholders within agreed timelines.
Ordering and taking inventory of office supplies.
Verify delivery notes and invoices for the purchases upon delivery of goods and services.
Coordinate the obtention of signatures before issuing payments.
Process incoming invoices and other documents and ensure prompt distribution of same.
Undertake other general clerical duties, including but not limited to, dealing with incoming and outgoing correspondences in a timely manner, photocopying and collating papers and mailings, printing of documents and arranging for documents to be dispatched.
Ensure that any phone call received for sick and annual leaves by employees are communicated by writing to Human Capital.
Perform such other related duties as may be assigned.