Job Description

overview

Our client is seeking to recruit an Administrative Assistant who will report to the Branch Manager.

Responsibilities:

Completes full data entry and management of data into Claimflow and produces typed documentation via dictation and / or editing and formatting of draft documents, within agreed set time frames while maintaining a high level of quality, security and presentation.
Provides general office clerical and administrative support in areas such as the following:
Data collation, accurate registration of claims, filing, photocopying, printing of claim presentations and technical documents, monitoring and saving of emails.
All travel arrangements, via liaison with travel agent.
Maintain and update diary for adjuster.
Arrange and facilitate meetings, internally and externally.
Timeous preparation and submission of Bill Requests and invoices, and timely submission of invoices to Clients, preparation of WIP review and Accounts Receivables.
Population and submission of Expense Claims.
Manage own client relationships (at administrative level).
Co-ordinates workload effectively by successfully prioritising tasks on urgent, important and other classifications.
Applying rational thought processes to daily tasks.
Managing adjuster’s timesheet information and completing all work in accordance with the company quality and service level standards.
Project a professional company image through in-person and telephonic interaction.