Job Description

overview

Our client in the logistic sector is seeking to recruit an Administrative Coordinator who will provide the day to day administrative support for arranging meetings, developing agendas for board department and / or cross divisional projects.

Responsibilities:

Organise the office layout and ordering stationery and equipment.
Maintaining the office condition and arranging necessary repairs.
Partner with HR to update and maintain office policies as necessary.
Organise and oversee office operations and procedures and gives reports to the management.
Coordinate with IT department on all office equipment.
Ensure that all items are invoiced and paid on time.
Manage contract and price negotiations with office vendors, service providers and office lease.
Provide general support to visitors.
Assist in the onboarding process for new hires.
Address employees’ queries regarding office management issues (e.g., Stationery, Hardware, and travel arrangements).
Liaise with facility management vendors, including cleaning, catering, and security services.
Plan in-house or off-site activities, like parties, celebrations and conferences.
Assist senior management team when needed.
Manage filing systems (Online and or paper) and office supplies and keeps inventory of orders.
Oversee staff interactions and responds to their queries on office management issues.
Arrange travel processes, including flight and hotel booking, and car rentals.
Provide general admin support to HR.
Provide general admin support to Management Team.
Handle queries and complaints via phone, email, and general correspondence.
Take and ensuring messages are passed to the appropriate staff member in time.
Do ad-hoc tasks as requested by Management Team.