Job Description

PA & Administrative Officer

Riche Terre

Unknown

Unknown

Expires on 3 June, 2022

Job Detail

overview

Our client in the logistic sector is seeking to recruit for the post of PA and Administrative Officer.


Responsibilities:

Administrative duties:

Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
Manage travel arrangements for employees and overseas visitors.
Manage and establish contracts that offer the most efficient and cost-effective approach to acquire the goods/services required.
Manage and coordinate filing of all contracts related to both agency and Group for Mauritius, included renewal management with respective Manager.
Manage and renew licence as and when required.
Manage renewal of insurance.
Manage Company's vehicles (road tax, lease, reporting accident).
Manage filing of all Administration related documents.
Monitor inventory of office supplies.
Responsible for internal and external communication.
Provide engaging text, image content for social media and professional accounts.
Monitor, track and report on feedback and online reviews.
Organise and manage internal and external events.
Oversee facilities services and maintenance activities.
Attend to issues regarding medical insurance and follow up with broker.
Monitor attendance, keeping records and prepare monthly reporting.
Ensure leaves update on HRIS and provide monthly status report.
Keep training records and prepare monthly report.
Assist in recruitment.
Prepare and assist in onboarding of new employees.
Organise and supervise other office activities (recycling, renovation, event planning etc.).
Responsible for archiving.
Implement, review, optimize procedures related to administration's scope .
Replace the receptionist.

Personal Assistant:

Act as secretary to meeting and prepare minutes accordingly.
Prepare monthly reporting.
Handle and manage General Manager Planning.
Liaison for signature of documents.
Set, review and update procedures in line with changing requirements.
Ensure Compliance to Group Systems, Procedures, Policies.

what you need to know

Profiles:

Diploma in Business Management or any relevant field.
At least 3 to 5 years' experience in a similar position.
Knowledge of office management systems and procedures.
Excellent time management skills and ability to multi-task and prioritize work.
Proficient in Microsoft Office Tools.
Attention to detail and problem solving skills.
Excellent written and verbal communication skills.
Good planning and organizational skills.
Teamwork









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Job information

Job Reference:

2219-PAAO-ARL

Published Date:

4 May