Job Description

overview

Our client is seeking to recruit a highly organized and detail-oriented Bookkeeper / Accountant to manage the day-to-day financial administration and operational record-keeping of the business. The successful candidate will play a key role in ensuring accurate financial records, efficient customer and supplier management, inventory control, and compliance with food safety documentation requirements.

Responsibilities:

Accounts Receivable & Customer Administration:
Create and issue daily invoices, delivery notes, and credit notes where required.
Maintain accurate customer records and account balances.
Prepare and distribute monthly statements of account to customers.
Follow up on outstanding payments and actively manage debtor collections.
Resolve customer account queries in a professional and timely manner.

Accounts Payable & Supplier Management:
Process supplier invoices and load supplier bills onto the Odoo Accounting System.
Prepare and load supplier payments for approval.
Reconcile supplier accounts and resolve discrepancies.
Order supplies and consumables according to business requirements and stock levels.
Maintain strong relationships with suppliers to ensure uninterrupted supply.

Financial Administration:
Maintain accurate accounting records and supporting documentation.
Complete and update cheque books and cash books.
Assist with monthly account reconciliations and financial reporting.
Ensure all financial transactions are accurately recorded and filed.

Inventory & Operations Support:
Monitor packaging material stock levels and coordinate replenishment when required.
Conduct monthly stock takes of packaging materials and maintain accurate inventory records.
Record daily mushroom picking quantities and production data.
Assist with inventory tracking and operational reporting.

Logistics & Production Oversight:
Oversee morning loading activities to ensure customer orders are correctly prepared and dispatched.
Coordinate with drivers and production staff to ensure timely deliveries.
Verify delivery documentation and loading accuracy.

HACCP & Compliance Administration:
Manage and maintain HACCP documentation and records.
Ensure all food safety and quality assurance documentation is completed accurately and on time.
Support compliance with internal procedures and regulatory requirements.