Job Description

overview

Our client is seeking to recruit an Accounts Officer who will respond to the Finance Manager and Director. The Accounts Officer is responsible for managing both Accounts Payable (AP) and Accounts Receivable (AR) functions, ensuring accurate financial records, timely processing of transactions, and compliance with company policies. This role supports the finance department in maintaining efficient and effective accounting operations.

Responsibilities:

Accounts Payable (AP):
Verify and process supplier invoices, ensuring accuracy and proper authorization.
Match purchase orders, delivery notes, and invoices to ensure completeness.
Prepare and execute payments via bank transfers, cheques, or other methods.
Maintain vendor records and reconcile supplier statements.
Monitor due dates and ensure timely payment to avoid penalties or interest.
Handle queries from vendors and resolve discrepancies.
Assist in month-end closing by preparing AP reports and accruals.

Accounts Receivable (AR):
Generate and issue customer invoices based on sales orders or contracts.
Monitor customer accounts for overdue payments and follow up accordingly.
Record incoming payments and allocate them accurately to customer accounts.
Reconcile AR ledger and resolve any discrepancies.
Maintain accurate records of customer transactions and credit limits.
Prepare aging reports and assist in credit control activities.
Liaise with sales and customer service teams to resolve billing issues.

General Accounting Duties:
Assist in preparing financial reports and supporting documentation.
Maintain accurate and up-to-date accounting records.
Support internal and external audits by providing necessary documentation.
Ensure compliance with company policies and relevant accounting standards.
Contribute to process improvements and automation initiatives.

Additional Responsibilities:
Perform any other duties and responsibilities as may be assigned by management in line with the role and organizational needs.